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FAQs On Setting Up a Business In Poland

Many questions arise when you want to set up a business in Poland. This problem is encountered by many investors who have started to think about Company Formation in Poland. The whole process can be shortened and significantly accelerated by knowing the answers to the questions that bother us. We invite you to read the following article from the Gurcan Journal.

1. What are the Legal Forms of Companies in Poland?

The most popular types of companies in Poland are:
1. Partnerships (Registered Partnership, Limited Joint-Stock Partnership, Limited Partnership, Professional Partnership);
2. Capital companies (Limited Liability Company, Joint-Stock Company).

 

2. What is the most convenient form of Company in Poland?

In the vibrant landscape of business in Poland, selecting the most fitting company structure is a crucial decision for entrepreneurs. Among the diverse options, the Limited Liability Company (LLC), known as “spółka z ograniczoną odpowiedzialnością,” stands out as the most convenient and widely embraced form. Renowned for its simplicity in both registration and operation, the LLC provides a flexible and accessible avenue for individuals looking to establish a business presence in Poland.

What makes the LLC particularly attractive is its adaptability to single-person ownership, allowing solo entrepreneurs to seamlessly integrate their ventures. Moreover, the financial commitment required to establish an LLC is notably reasonable, with a minimum capital requirement set at 5,000 PLN, roughly equivalent to around 1,100 Euros. This affordability factor not only lowers entry barriers for aspiring business owners but also contributes to the widespread popularity of the LLC structure in Poland. As entrepreneurs embark on their business endeavors in Poland, the LLC emerges as a pragmatic choice, aligning simplicity, flexibility, and cost-effectiveness in a harmonious blend that mirrors the dynamic and welcoming ethos of the Polish business environment.

 

3. How to Set Up a Company in Poland?

In Poland, a corporation can now be registered both manually and electronically via the S24 IT system. The process of establishing a business in Poland traditionally begins with the creation of various types of documents, foremost the company’s agreement, which must be created for each individual in a unique manner taking into account specific needs, goals, situations, and relationships between shareholders. A journey to the notary public is typically required to sign an article of the association before the firm can be officially opened. If the shareholders can’t communicate in Polish, a sworn translation is needed. The office is still in charge of other tasks including adding the business to the Register of Entrepreneurs.

 

4. Can I register company in Poland online?

If you want to register your firm online in Poland, you may need professional assistance. This form will provide you with the assistance of lawyers and accountants, which will allow you to start your business properly. For this procedure, you can indicate to us – Gurcan Partners and Gurcan Consultancy.

Our professional team specializes in the establishment and upkeep of foreign businesses and investments in Poland. Contact us, and we’ll assist you in registering your firm. Please feel free to contact us via email info [@] gurcanpartners.com

 

5. What do I need to register company in Poland online?

Before initiating the online registration procedure for your business in Poland, meticulous preparation is the key to a smooth and efficient process. The information you gather to kickstart this endeavor plays a pivotal role in ensuring compliance with regulatory requirements and expediting the registration process. To successfully enter the business in Poland, your request for registry inclusion must encompass crucial details. These may include, but are not limited to, the legal and personal particulars of the entrepreneur, the chosen business structure, financial information, and any relevant documentation supporting the legitimacy and nature of the proposed enterprise.

Anticipating and organizing this information ahead of time not only streamlines the registration process but also underscores the proactive approach required in navigating the regulatory landscape. As you embark on this pivotal step toward establishing your business in Poland, recognizing the importance of thorough and comprehensive data preparation is integral to a successful and hassle-free registration experience. The strategic gathering of essential details aligns with the broader objective of fostering a conducive environment for businesses in Poland, emphasizing efficiency, transparency, and a seamless integration into the vibrant tapestry of the country’s entrepreneurial landscape.

 

A formal petition for registration within the registry in Poland necessitates the inclusion of the following requisite information:

• name and surname, names of the parents, date and place of birth
• data of an identity document
• PESEL number
• all citizenships you have
• your residence address and other addresses related to the business activity you wish to start
• name of the business activity you wish to start
• short business name
• relevant codes of the Polish Business Activity Classification (PKD)
• number of employees that you are going to employ
• beginning of your business venture
• information on being insured with the Social Insurance Institution (ZUS), KRUS or any foreign institution
• details of the tax office competent for your place of residence.

Source: link

 

6. How can I choose a name for my Business in Poland?

When embarking on the entrepreneurial journey in Poland, registering with the Central Registration and Information on Business (CEIDG) is a fundamental step, demanding thoughtful consideration of your business name. The naming process involves specifying a name that, at a minimum, incorporates your first and last names in the nominative case, establishing a direct link between the business and its founder. The correct sequence of your name and surname is paramount, ensuring accurate identification and adherence to regulatory requirements.

Beyond the foundational elements, entrepreneurs enjoy a degree of creative latitude in shaping their business identity. The inclusion of additional features to denote geographical location or professional background allows for a more nuanced representation of your enterprise. This flexibility extends to the use of terms or pseudonyms, empowering entrepreneurs to infuse a personal touch into their business names.

This freedom not only fosters individuality but also facilitates the alignment of the business name with the founder’s vision, contributing to the diverse and dynamic tapestry of businesses thriving within the entrepreneurial landscape of Poland. As you embark on the CEIDG registration journey, the strategic naming of your business emerges as a key aspect, symbolizing not just your enterprise but also your unique presence in the vibrant realm of business in Poland.

Gurcan Partners stands ready to provide comprehensive support throughout every stage of setting up a business in Poland. Please feel free to contact us via email info [@] gurcanpartners.com

 

7. Do I Need a license to set up a Business In Poland?

When contemplating the establishment of a business in Poland, the question of licensing often arises. The good news for entrepreneurs is that, in many cases, independence prevails, and no specific permission is required to embark on a particular business activity. This reflects Poland’s commitment to fostering a business-friendly environment that encourages entrepreneurial ventures. However, it’s essential to note that certain business activities may necessitate specific professional credentials, specialized equipment, or designated locations.

The nuanced landscape of business in Poland also acknowledges that certain corporate endeavors may require permits from relevant public entities. This multifaceted approach aims to strike a balance between entrepreneurial freedom and the need for regulatory oversight in specific sectors.

As entrepreneurs initiate the setup procedure, a professional team is poised to meticulously assess individual situations, ensuring compliance with any licensing requirements that may be applicable. This comprehensive evaluation underscores Poland’s dedication to facilitating business operations while maintaining a regulatory framework that safeguards both entrepreneurs and the broader business landscape.

Be sure of a good start to your business in Poland and contact us.

 

8. What are the taxation forms in Poland?

Navigating the taxation landscape for business in Poland involves considerations that vary depending on the business structure. For sole proprietorships or one-person firms, personal income tax (PIT) is applicable. However, for commercial activities, three distinct types of income taxes come into play.

The first is in accordance with general laws and a tax scale, ranging from 17% to 32%. The second is a flat-rate tax set at 19%, providing a straightforward approach to taxation. The third is a lump sum tax based on registered revenues.What makes the Polish tax system particularly appealing is the introduction of a 9% corporate income tax rate for small businesses, which falls under the flat-rate tax category. This reduced rate aims to foster a favorable environment for entrepreneurship, encouraging the growth of small enterprises. Please get in touch with us.

Gurcan Consultancy is dedicated to helping you navigate the accounting and taxation processes specific to your business in Poland. Please feel free to contact us via email info [@] gurcanpartners.com

 

9. What Is NIP?

In the realm of business in Poland, understanding the significance of the NIP (Numer Identyfikacji Podatkowej) becomes paramount. Essentially, the NIP serves as a tax identification number, playing a pivotal role in the fiscal framework of enterprises. It goes beyond a mere tax identifier; the NIP is, in fact, synonymous with the VAT (Value Added Tax) number, consolidating its importance in the financial operations of businesses. This dual functionality streamlines administrative processes, offering businesses a consolidated identifier for both tax obligations and VAT-related transactions.

Navigating Taxation with the Unified NIP and VAT Number

For entrepreneurs venturing into the business in Poland, the NIP serves as a crucial identifier, simplifying interactions with the tax authorities and facilitating seamless compliance with tax regulations. Whether engaging in domestic transactions or participating in the broader European market, having a unified NIP and VAT number streamlines financial operations, reducing bureaucratic complexities.

As an integral component of the Polish business infrastructure, the NIP underscores the country’s commitment to creating an efficient and transparent environment for businesses, promoting clarity in tax matters and fostering a conducive atmosphere for both local and international enterprises operating in Poland.

 

10. Do I need to pay VAT in Poland?

Every time a good or service is traded, a tax known as VAT is collected. Each transaction adds to its worth.

VAT must be paid independently of personal income tax (PIT) or the method used to pay it, including general regulations, a flat rate, a lump sum tax on registered revenues, or a tax card.

In general, all business owners are required to register for VAT. However, you are exempt from filing for VAT if:

• You solely sell items and services that are exempt from VAT;
• Your yearly sales do not exceed PLN 200,000.

What is also worth knowing is that there is a 0% VAT for the delivery of certain vessels and aircraft, delivery of air and sea transportation services, and delivery of international transport services. Export of goods, which occurs when items are shipped from Poland outside the EU, is also subject to a 0% VAT rate. The buyer or the supplier (direct export) may carry out a dispatch (indirect export). It is important to get customs documentation attesting that the items have left EU territory in order to apply the 0% VAT rate.

Gurcan Consultancy will assist you with the accounting taxation part procedure. Please feel free to contact us via email info [@] gurcanpartners.com

 

11. Can a Foreigner register a Company In Poland?

Are you considering setting up a business in Poland, but wondering about the eligibility for foreigners? The good news is that Poland embraces a welcoming stance towards international entrepreneurs, allowing them to register businesses without any stringent citizenship or residency requirements. Unlike some countries where business ownership might be restricted to citizens or residents, Poland’s regulatory framework fosters inclusivity by permitting foreigners to actively participate in the country’s vibrant business landscape.

 

Explore our additional articles on Poland:
Public Procurement Law In Poland
Business Immigration To Poland
Company Formation In Poland
Purchase Property in Poland
Cryptocurrency License In Poland: A Step Towards Regulation And Security

 

12. Are there any limitations on opening a Company for a Foreigner in Poland?

Poland, with its vibrant economy and strategic location within Europe, has become an attractive destination for foreign entrepreneurs looking to establish their businesses. The process of opening a company in Poland for foreigners, fortunately, follows a relatively straightforward path, mirroring that of local entrepreneurs. However, it’s crucial to understand any potential limitations or restrictions that might apply.

No Additional Permissions Required

Foreigners keen on registering a legal entity in Poland need not navigate a complex web of additional permissions. The process remains uniform, providing a level playing field for both locals and international entrepreneurs. This inclusivity is reflective of Poland’s open approach to fostering a diverse and dynamic business environment.

Founders and Directors: Citizenship Matters

When it comes to selecting founders or directors for a business in Poland, it takes a progressive stance. Citizens of any nation can serve as the company’s founder or director, breaking down barriers and encouraging a global perspective in the business landscape. The primary requirement in this regard is a current and valid identification document, ensuring a streamlined registration process.

Działalność Jednoosobowa: Limited Options for Some Foreigners

While the overall process is welcoming, there are certain limitations to consider, particularly in the case of registering a Działalność Jednoosobowa, which is the equivalent of a sole proprietorship. This specific type of ownership is subject to restrictions, primarily affecting individuals without certain ties to Poland or the European Union.

Citizenship and Ownership Constraints

To register a Działalność Jednoosobowa, an individual must hold European or Polish citizenship, a Pole’s card, a permanent residence card, or a temporary residence card issued on the basis of family reunification. This requirement aims to align business ownership with a more direct connection to the country, ensuring a certain degree of commitment and familiarity with the local context.

Navigating the Regulatory Landscape

Understanding the regulatory landscape is crucial for foreign entrepreneurs seeking to establish a presence in Poland. While the general process is accessible, these nuanced restrictions highlight the importance of thorough research and legal guidance, ensuring compliance with specific ownership criteria.

 

13. How long does it take to set up a Business in Poland?

Securing professional assistance is a crucial foundation for embarking on the journey of starting a business in Poland. At Gurcan Consultancy, we understand the intricacies involved in establishing a company, and our dedicated team is poised to guide you through the entire process with expertise tailored to the nuances of the business landscape in Poland.

From facilitating the necessary paperwork to navigating the intricacies of company registration, our comprehensive services are designed to streamline the process for you. With our support, you can expect the registration process for your business in Poland to be efficiently completed within just one month, allowing you to focus on the core aspects of your venture with confidence and peace of mind.

 

14. Considering Business in Poland: Does your company need an office?

Embarking on the journey of establishing a business in Poland naturally raises the pivotal question: Is a physical office presence imperative for your company’s success in the Polish market? The exploration of this inquiry involves a multifaceted analysis of various considerations.

While a physical office is traditionally seen as vital for cultivating a local presence, it’s essential to recognize that opting for a virtual office presents itself as a strategic and viable alternative in the dynamic landscape of business in Poland.

The decision to opt for a virtual office in Poland carries significant advantages, making it a judicious choice for forward-thinking enterprises. Beyond the evident reduction in operational costs, a virtual office aligns seamlessly with the contemporary trend of embracing remote work, offering unparalleled flexibility.

This strategic flexibility enables your company to establish and maintain a meaningful connection with the business landscape in Poland without the limitations associated with a conventional physical office setup. In navigating the complexities of business in Poland, the option of a virtual office emerges as a modern and pragmatic approach, reflecting the adaptability and innovation inherent in the ever-evolving realm of international business practices.

 

Feel free to reach out to us through the following contact information:

E-MAIL: info [@] gurcanpartners.com

Gurcan Partners Poland Office
TELEPHONE: +48 22 153 03 60